MINUTES – Lyde Green Neighbourhood Watch
Folly Pub, Lyde Green, 10th August 2017 @ 8PM
Present:
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Cate Biggs |
Chris Laban - Zone 8 Coordinator & Interim Treasurer |
James Blackwood - Zone 7 Coordinator & Interim Chair |
Zoe Mulligan - Zone 5 Coordinator & Interim Secretary |
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Angela Laban |
Ursula Shepherd - Zone 1 Coordinator |
Adam Harrison - Zone 3 Coordinator & Interim Social Media |
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Upcoming dates:
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Type |
What |
Date |
Time |
Place |
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Committee |
Committee Meeting |
Monday 11th September 2017 |
8:00pm |
The Folly |
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Public |
Annual General Meeting |
Monday 18th September 2017 |
8:00pm |
Cullimore Room, Emersons Green Village Hall |
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Committee |
Committee Meeting |
Tuesday 3rd October 2017 |
8:00pm |
The Folly |
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General
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ACTION |
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Item 1 |
Summer Sizzler Recap
Stand looked impressive. Footfall was lower than hoped. Clearer definition of what we’re after next time might result in a better pitch
Fundraiser sadly only just covered costs (but large competition with other stalls)
No crime related incidents brought up. |
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Item 2 |
Crime Issues In Lyde Green
Bicycle sheds and communal bicycle stores were targeted in Jenner Boulevard in June. Large social media discussion of these issues on Lyde Green Local and LGNHW Facebook. Incidents were forwarded to Trevor Wilmot (Avon and Somerset Police)
Action – liaise with Trevor about why Police didn’t communicate / respond about the bicycle incidents.
Allotments in Emersons Green were broken into.
No other notable incidents within Lyde Green since last meeting |
Cate
|
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Item 3 |
Sign Placement Lamp post locations mapped for: 3, 5, 7
Next steps:
Action: Complete lamp post mapping for zones 1, 2, 4, 6, 8, 9, 10
Action: Can we cut down the signs to a smaller size?
Action: Define locations for lampposts
Action: Speak with any residents should we putting up a sign near their property
Action: Contact council (consortium) regarding locations
Action: Put up signs
Target to complete all of above by 11th September |
Zoe
Adam
James
Zone Coordinators
Cate
Zone Coordinators
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Item 4 |
The Insurance Helpline There have been complaints in early August against our sponsor (who provided funding for NHW signs), The Insurance Helpline. Complaints have been made regarding an over-pushy salesman claiming the NHW has provided ‘the green light’ for them to undertake door-to-door sales. A formal (social media) statement was necessary from the NHW in order to clarify to residents what the relationship between The Insurance Helpline and LGNHW was. The NHW also wrote a letter to The Insurance Helpline informing them of the incidents. The Insurance Helpline responded with an email, claiming that the salesman was acting outside of company policy and has been disciplined. They were very apologetic.
During the committee meeting, the committee agreed upon an appropriate response.
Action: James to respond to Kieran. The LGNHW shall offer the right of reply to be posted on our Facebook page. The opportunity to speak for 5 minutes at our AGM still stands. Any further decisions regarding the employment status of salesman is the business of The Insurance Helpline. Though LGNHW kindly ask that other Salesman are used within Lyde Green if further canvassing is to be undertaken. |
James |
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Item 5 |
Finance Banks
Chris has researched a club account. LGNHW is proposing an estimated annual turnover of £1000
Action: Setup bank account
Justgiving account There is £50 within the just giving account, setup for the purchase of NHW signs. Now that the signs have purchased through a donation, this money will now be extracted and placed within our account to cover other setup costs.
Action: Close Justgiving account and transfer money into LGNHW bank account.
AGM Accounts Action: Prepare annual summary of finances in preparation of AGM |
Chris
Cate
Cate
Chris |
|
Item 6 |
Website Not discussed as webmaster not present
Action: Arrange meeting with Simon to discuss website/emails and getting our committee documents online. |
James |
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Item 7 |
AGM
To be held from Monday 18th September 2017 from 20:00 to 22:00 in Cullimore Room. Marie to provide tea/coffee.
Police are aware and have said they will have presence. Action – to confirm
Action: Setup This email address is being protected from spambots. You need JavaScript enabled to view it. email address in time for leaflet printing/drop
Action: Make leaflet advertising AGM (and print) Action: Liaise with Robin to pass action on
Action: Ask Green Bakery whether they wish to advertise and volunteer cakes/bread etc at AGM
Action: Define AGM agenda
Action: Print large Lyde Green Zone Map
Action: Make hierarchy diagram of coordinators for AGM
Applications for roles to be submitted via email to secretary in advance |
Cate
Simon
Robin Adam
Zoe
James
Cate
James |
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Next Meeting: 20:00 Monday 11th August 2017 at The Folly Pub Committee member and Zone coordinators are invited to attend |
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